Distributing customer invoices manually has many drawbacks including the traditional ‘lost in the post’ excuse. Sending paper invoices via post to customers can cost as much as €1.50 per invoice including the cost of postage, paper and the labour involved. For organisations with a high volume of outbound invoices this translates into a significant annual cost. There is also a significant time delay from when the invoice is sent by post to when it reaches the desk of the customer’s accounting team delaying cash management.
SoftCo E-Invoicing: the Electronic Invoicing solution
E-Invoicing is the electronic invoicing solution from SoftCo that eliminates the direct costs and process inefficiencies associated with the manual handling of customers' paper invoices, automatically delivering documents as electronic documents. Organisations achieve a 60-80% reduction in manual invoicing costs such as print and postage with SoftCo E-Invoicing.
With E- Invoicing, all customer invoices are transmitted instantaneously, reducing debtor days and helping to improve cash flow. All documents are securely stored within SoftCo’s Cloud infrastructure allowing an organisation protected access to their online invoices, statements and all supporting documents from any location.
Most organisations struggle with manual procurement processes that are bogged down with paperwork. Form-based procedures are more prone to error and delay, while lack of visibility exposes the organisation to inappropriate spends and wasted money.
Achieve Compliance & Controls
SoftCo E-invoicing enables organisations to meet EU legislation (2010/45/EU) by ensuring the authenticity and integrity of their invoicing process. By providing a compliant document management platform as part of its solution, SoftCo E-Invoicing provides a scalable storage solution with full audit trails and powerful reporting functionality.
Electronic Invoicing: Key Benefits
- Reduce direct labour, paper and postage costs by 60-80%
- Reduces debtor days & streamlines the accounts receivable process
- Enhances customer satisfaction
- Provides a scalable document management & workflow platform
- Tight integration with finance systems